Business Visa for Belgium

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Belgium Visa Processing Manuals

1. A Comprehensive Guide to Obtaining a Belgium Visa for Bangladeshi Citizens:
Belgium, one of the 27 Schengen States, provides short-term visas to Bangladeshi citizens. These Schengen visas allow individuals to stay in Belgium for a maximum of three months. The consulate office of Belgium in Dhaka does not directly handle Schengen visas; instead, they are represented by the Embassy of Sweden in Dhaka. The Sweden visa application center is the point of contact for filing Belgium visa applications.

2. Understanding the Belgium Visa Application Process:
The applicant must first identify the proper visa type before starting with the Belgium visa application. The applicant must make sure that all required documents are organized once the visa type has been chosen. It is essential to get any documents that are not in English translated.

3. Obtaining the Belgium Visa Application Form:
The applicant must first download the visa application form in order to start the visa application procedure. The form is easily accessible and can be downloaded on the VFS website. The application must be downloaded, printed, and fully completed with the applicant's signature matching the one in their passport. It is essential to complete the application form accurately, as any wrong information can result in visa refusal.

4. Submission of Application and Biometric Information:
After completing the application form, the applicant must go to the visa application center in person, presenting all relevant documents. The candidate will be required to submit biometric information at the application center. This is a required step that cannot be bypassed.

5. Payment of Visa Fees:
The applicant can pay the visa fees at the VFS office. It is essential to note that the payment must be paid within the specified timeframe and via the accepted payment methods.

6. Long-Term Visa Applications:
The procedure for Bangladeshi citizens seeking long-term visas to Belgium is slightly different. These applications are filed at the Belgian visa application center in New Delhi, India. Applicants must submit their applications in person at the embassy since they will be needed to furnish extra documents and meet specified conditions. This procedure ensures that Bangladeshi citizens receive long-term Belgium visas in a timely and secure manner.

Conclusion:
Following the step-by-step steps in this guide can help Bangladeshi citizens navigate the process of acquiring a Belgium visa. Applicants can improve their chances of receiving a Belgium visa by following the relevant visa type, organizing the essential documents, accurately filling out the application form, and submitting biometric information. It is critical to work with the Belgian Embassy in New Delhi, India, to ensure compliance with their special rules for long-term visa applications.

Belgium permits short-term visas for Bangladeshi citizens through the Sweden visa application center and long-term visas through the Belgium visa application center in India. On-Arrival and E-Visa are not available for Bangladeshi citizens.

As soon as visa decisions are made, passports can be collected from the visa application center in person.

Visa Availability for Bangladeshi Citizens:

Sticker Visa	Yes (For all kinds of passport holders).
Stamp Visa	N/A
E-Visa	N/A
Visa Exemption	N/A
On Arrival	N/A

File Submission Method:

In Person Submission	Mandatory.
Authorized Person Submission	Not Accepted.
Submission Through Courier Service	Not Accepted.
Submission in Embassy	Not Accepted.
Submission in VAC	Mandatory.

N:B: In-person submission and biometrics are mandatory for all Bangladeshi citizens.

Belgium provides two types of visas.

1. Short-Term visit (C-Type).

2. Long-Term Visit (D-Type).

The Embassy’s and visa application center's address and primary contact details are provided below.

Sweden Visa Application Centre

Delta Life Tower, Plot 37, Road 90,
Gulshan North, Gulshan-2,
Dhaka 1212, Bangladesh.
Phone: (+88) 09 606 777 333,
Email: info.swedenbd@vfshelpline.com
Website: www.vfsglobal.se/Bangladesh.
Office Hours: Sunday to Thursday (9:00 AM to 5:00 PM).

Business Visa:

A business visa is a travel authorization that allows an entrepreneur or company employee to visit a foreign country temporarily for business purposes.

Passport:

Applicant needs to submit original Passport. The passport must have six months of validity after the intended date of departure from all the Schengen member states. Applicant’s current passport must have two empty/blank pages. If the applicant has an old passport, he/she have to include that also. Alternation and handwriting are not allowed in the passport.

Visa Application Form:

The Visa Application form must be filled with all the proper information. The form must be filled with block letters and signed by the applicant. An online visa application form must be filled with the applicant signed.

Photographs:

Applicant must submit two passport-sized photographs. The photograph must be taken recently with a white background with 60%-70% face coverage and international standard size 3.5X4.5 and set by ICAO and referred by the Schengen States. The photograph should be printed on matt/semi-matt paper, not more than six months old, and have no border.

Cover Letter:

A personal letter from the applicant covering personal details, the purpose of the visit, and outlining who will be responsible for the full costs of the trip. Travel, the accommodation also need to include. The letter should be addressed to The Visa Officer, Embassy of Sweden, Dhaka. The Visa category must be mentioned in the subject line. The purpose of your visit to Belgium is for a temporary visit, business visit, or medical treatment. Remain time in Belgium specifically and evidence of founds.

Invitation Letter from a Belgium Registered Company/Organization: An original copy of an invitation letter from the BELGIUM host or invitee. Its letterhead pad states the purpose of travel, duration of stay, a reason to visit Belgium, activity of applicants to develop in the member state, and other necessary details. The invitee must have a signature on the letterhead pad.

Forwarding Letter: A letter from the employer’s office such as a NOC/LOI letter on the organization’s letterhead pad stating the applicant’s name, designation, passport number, applicant purpose, and assigned roles during the visit, duration of the visit, contact details, and other necessary details.

Office ID Card: Copies of the office id card/visiting card need to submit (3 copies).

Trade License: If the applicant is the owner or employee of the company that the applicant mentions then the applicant needs to submit a clear scanned copy of the applicant’s valid trade license.

Incorporation Certificate: The applicant needs an incorporation certificate if he/she is the owner or employed by the company.

Company Memorandum: The applicant needs a clear scanned copy of the Company Memorandum if the applicant is the owner/managing director of the company or employed as one of the directors in the company.

Personal Bank Statements: The applicant must submit his/her personal bank statement for the last six months. He/She also needs to mention the Bank’s name and telephone number with an authorized bank stamp and signature.

Personal ITR Certificate: Applicant must submit his/her last 3 years income tax return certificate.

Company Bank Statements:

Bank statements copy of the sponsoring company or party for the last 6 months mentions the Bank’s name and telephone number clearly with an authorized bank stamp and signature (If the company sponsors the trip).

Company ITR Certificate:

Applicant must submit the last 3 years Income Tax Return certificate of the company he/she works for. The license must be legalized by legal authorities (If the company sponsors the trip).

Travel Health Insurance:

Applicant needs to submit an original copy and photocopy of his/her travel health insurance. Travel Health Insurance covers the full length of an applicant's intended visit. The insurance must be valid throughout the territory of the visiting state/s. Health insurance must be valid in all Schengen-related countries and amount of 30000 EURO with recognized local insurance companies. Find all recognized local insurance companies for Bangladesh citizens here.

Airline Ticket Itinerary: A reserved itinerary for the applicant’s airline ticket as per the schedule of the trip and return from the trip.

Hotel Reservation: A reserved itinerary for the applicant’s accommodation. He/She needs to mention the hotel or resort as per the schedule of the trip.